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Whether you’ve fully embraced the work-from-home life or you’ve leaned into a more hybrid schedule, you know no home office is complete without a dependable printer. Not sure which printer to choose? CNET is here to help you find the best printer for your needs. I’ve been testing this latest crop of printers for a while now, with dozens of printers running at the same time. It gets a little noisy, but with each printer I test, the field narrows, leading to the best overall. Those are the ones we’re listing here.
Every printer we’ve tested below can manage basic printing needs. For example, they can handle mobile printing and wireless printing from a phone or any PC, Mac or Chromebook, which is a must for office printers. They can also print over a cabled connection and via wireless printer connectivity. (Note that some, but not all, printers support Apple’s AirPrint and Google’s Cloud Print protocols, which are usually less onerous than the printer vendors’ proprietary systems.)
Several of the printers here are different to your standard printer as well. We’ve included thermal label printers, sublimation printers and even DTF printers to give you the most rounded testing bed for your current printing needs.
What is the best printer overall?
For a home office with just one or two people using it, the HP OfficeJet Pro 9125e is the best overall choice. The print speed was excellent, and all the printed words were crisp and clear. This isn’t a photo printer, and it shows, but it works well enough for daily imagery tasks. If you’re using it to print brochures or Word documents, this is an almost perfect printer for you.
Best printers of 2024
If you work from home but need all the advantages of an office printer, the OfficeJet Pro is an excellent choice. In terms of sheer printing speed, the HP is ahead of most others in its price range. It printed the 10 pages in just 32 seconds and scanned and printed them in 58 seconds. Very impressive.
The last model had some issues with graphics and imagery, but this new upgrade is much better. The graphics in the brochure test were sharp and accurate, and the images, while being a little dotty, still looked great. The text was excellent, with clearly defined edges, even the Comic Sans parts. It’s a bit larger than some of the printers I tested, but the deep paper tray and auto-feed for the scanner make the size worthwhile.
Of the printers I’ve tested so far, the OfficeJet Pro is the most versatile. It also comes with three months of free ink, based on a standard usage if you sign up for HP Plus. While HP Plus does give you some extra helpful app choices for free and the ink, the downside is you can only use HP inks while subscribed to it.
First off, this isn’t a typical printer machine. The bulky square shape isn’t something you would want to see in a fashionable home office. Because of the extra paper tray, the Epson can hold a large amount of paper. This makes it perfect if you and another person use it daily. It prints fast — the fastest in our test, though the scanning is a little slow. The graphics, text and webpage text were all excellent, although the image quality on glossy paper was only good. This is a workhorse designed for high-volume text, not imagery.
My only real issue with the Workforce Pro was the size of the ink cartridges. It’s great that you have two large paper trays to hold a lot of paper, but if the amount of ink you have doesn’t match, then you are going to have a problem.
The Brother MFC-J1010DW is a terrible name for a pretty good printer in this price bracket. Photos came out clear and sharp as did the graphics on the website and brochure test. Even the text was very sharp. For an all-in-one printer at this price, it did every job well. It’s a good job it has Amazon dash replenishment, though, as the inks are woefully undersized for the printer.
DTF printing is a fairly new technology that combines the color choices of screen printing with the ease of heat transfer vinyl, which you might see on a Cricut vinyl cutter. To use it, you print a full-color image onto a special film, cover the back in a special powder, and cook it in a small oven to create an adhesive layer. From there, you use a heat press to seal it into an item of clothing or other surface. Procolored makes several DTF printers, with the Panda F8 being a more consumer-friendly version than their other, larger machines. It works very well to make small batches or products, so using the Panda F8 to print unique clothing items for your Etsy store is better than using a Cricut or sublimation printer, especially for shirts that are not white.
My biggest issue with the Panda F8 is the need for it to be in constant use. The Ink delivery system is unstable, so it needs constant use to keep it from getting stale. That’s fine if you have a lot of orders, but if you don’t, you’ll need to print stuff anyway to keep it going.
The Canon Pixma TR4720 isn’t going to be winning any awards in any category. In all of my testing, it came out around the middle of the pack in just about every category. While that could be seen as a negative in a printer that costs several hundred dollars, for one that is as cheap as the Pixma, it’s encouraging.
The Pixma scored better in color reproduction when placed against other, more expensive all-in-one printers when printing on glossy paper. Some printers suffer from dimpling when printing images, but the Pixma didn’t and the skin tones were far better on the Canon image than on other brands. My only real negative is the machine’s volume. You can tell it was built on a budget, but as far as budget printers go, this one’s pretty good.
HP’s latest Smart Tank is a midlevel all-in-one with some nice features and a few that are missing. In all our tests, it did very well, especially the website printing test, where all the graphics were as crisp and clear as the text. The image test was good, too, although not as good as that of the more expensive Smart Tank 7301. The colors were vivid, and there was no sign of chromatic abrasion. There was a little grain in the image, but nothing that better paper couldn’t fix.
My big bugbear with the 5101 is the rear-loading paper tray. It makes the printer deeper than a standard shelf, limiting where you can put it. It also limits the amount of paper it can store to just a few sheets, making it less than ideal for a larger workload. The lack of a scanner feeder on the top also slows you down, forcing you to scan each document a single page at a time.
Overall, the 5101 is a good choice if you want excellent color re-creation at a reasonable price. Because it’s an ink tank system, the ink should last at least a year.
I love a tool that is for one purpose, and it does that purpose almost perfectly. The Nelko thermal printer is specifically designed to print labels for packages — though it does print other labels, too — and if, like me, you have an Etsy or Shopify store, it can be invaluable.
Most of the tests I’ve designed for this article don’t apply to the Nelko, though the print speed per page is shockingly fast, so it is not comparable to the other printers here. It’s also at the top of the pack of the thermal printers I’ve tested. The app-controlled Bluetooth connection makes it even easier to print shipping labels. Simply purchase them through Etsy on your phone and print them using the app. You can even crop the image to remove the white space. It’s so simple I should have bought one years ago.
My only gripe with the Nelko is the lack of roller hooks. I like that the printer is small, but there is no room for a roll of thermal stickers, limiting you to single sheets, or jury-rigging something to fit.
Sublimation is the process of transferring ink from paper to another material like T-shirts, mugs and canvases. There are plenty of options if you are looking to convert a standard printer to use sublimation ink, but if possible, you should buy a dedicated printer like the Brother SP1 for the job.
Brother has recently entered the sublimation market with the SP1, and it’s a pretty impressive offering. Like all modern printers, it has Wi-Fi printing and, using the Artspira app on your phone or tablet, you can create great layouts for printing just about any design on anything you can heat press. I appreciate how easy it is to use, although I wish the inks were a little bigger. The price is excellent for a sublimation printer, too.
After testing the Expression, I was pleasantly surprised at how well this printer did. Being Epson’s budget option it could have been poor, but instead performed excellently at text reproduction and about average on the image quality. The setup was quick and easy and the Wi-Fi connection seems to be solid wherever I put it in my house. Print time was average at 1 minute, 15 seconds, but the text quality more than made up for the speed. All of the text, even the photocopied text was legible and smooth.
The only downside is how small the ink cartridges are on this printer. I know ink is where companies make the most money, but replacing these tiny cartridges every few weeks or months will get old quickly.
Not all the printers we test make it to the top table. Some of them are good but don’t quite make the top of our list, some we replaced with a new version, and some are so bad that we omitted them entirely. Here are some of the printers that nearly made it or have been in the best list but replaced by different models.
The Sawgrass SG500 is purpose-built to print using sublimation ink and paper. It works great, too: You can print up a storm of artwork to put on T-shirts for the whole family. While this has a larger ink well than the Brother, the creaky feeling of the plastic and the extra hundreds of dollars it costs means it can’t quite land this printer a top slot.
The Munbyn is good — for a thermal printer. It printed quickly and its labels were crisp and sharp, with no issues reading barcodes. However, it fell when trying to connect to the app. I found the app needed a lot of work, and it failed to connect more times than it connected. It’s also a hundred dollars more than its peers and not worth that extra money.
Know what you want your printer to do
What you intend to print will determine which is the best printer for you. If you’re mostly working with shopping lists, concert tickets or travel itineraries, having excellent print quality is arguably less important than print speed and price. If you’re using your printer for professional materials or photo printing, then color accuracy, printing quality and the inclusion of features like borderless printing will be primary considerations when you’re looking for the right printer.
Budget
Another factor to consider is the cost of ink and ensuring you have enough ink to print everything you need. (There’s nothing more frustrating than having a printer but no ink in the ink tank.) Inkjet printers use liquid ink to print, whereas laser printers use toner cartridges containing powder. Even if you’re getting a great printer deal, be sure to do some research into how you’ll refill the ink, so you can choose the best printer for your overall budget. Some new printers include an ink subscription in their original price tag, so that may be something to consider.
For a long time, CNET’s methodology for testing printers didn’t change. Our original testing was designed in the days when Wi-Fi printers were rare and faxing was an important consideration when choosing a device. These days, Wi-Fi is standard, app-controlled printers are everywhere, and what and how we print has changed considerably. I designed a new set of printing parameters in 2022 that I hope will mesh with how we use printers nowadays.
- Print and copy speed: The speed at which things print and copy are important in our daily lives. Printing a quick theater ticket or copying a document needs to be done speedily and accurately. Testing this is easy; I simply used a stopwatch and printed 10 pages of text of varying sizes and typefaces. I used Fillerama to generate random text from Star Wars and Monty Python and changed the font size randomly across the page. I also used different fonts, like Arial and Times New Roman, to see how they’d print. I even added Comic Sans to the mix, because some people still think it’s a good idea to use it (for middle managers mostly).
- Brochure and webpage test: When asked, people told me they use their home printer for printing online tickets from webpages as well as their resumes for job interviews. With that in mind, I used the standard brochure template from Google Docs, which I changed a little — I made the font size smaller and larger and changed the font too — to give that modern resume look. I also saved my article about becoming a Star Wars action figure into a PDF — I needed to keep the ads the same on every test, so the live article wouldn’t do. Sometimes we’re in too much of a rush to select just the ticket, so printing the entire webpage is easier. This test simulates that.
- Receipt test: When you work from home, you often have to submit your receipts for travel and incidentals. One of the most common ways to do that, if you aren’t lucky enough to have an app, is to tape receipts to a piece of paper and scan them into your computer. That way you can email them wherever they need to go quickly and easily. To re-create that, I taped my receipts from my food shopping to create a scan. I used a mixture of new receipts and ones that had faded in my wallet, then I checked the scan for legibility. Most scanners will enhance the image you’re scanning, and that certainly helps with receipts.
- Picture quality test: As in previous CNET photo tests, I used the PhotoDisc Target file for my image tests. I printed images on the same Canon glossy paper and studied them according to the guidelines associated with this industry standard. I took special note of the skin tones at the bottom to make sure they were replicated correctly and I also checked for chromatic abrasion. Chromatic abrasion is a purple hue that often surrounds images and can make even the best picture look cheap and tacky. I also checked for stippling; an image error that occurs on poorly calibrated inkjet printers.
Should you buy a printer with an ink subscription?
What are the different types of printer?
How much should a printer cost?
